The AI Use & Disclosure Kit
Twelve one-page worksheets, a use-and-verification log and a disclosure builder that turn “I used AI somewhere in this” into a record you can hand to a supervisor, an examiner or an editor without hesitation.
$9
Instant download · 16-page PDF (US Letter + A4) + Excel workbook · 14-day download link
What it's for
Verify, disclose, protect. The three things every policy in this area comes down to — turned into worksheets and a record you keep as you go.
What's inside
- Map what you already do — An honest inventory of every use and the risk attached to each.
- Capture the rules — Institution, supervisor, venue, funder and your data obligations — quoted and dated.
- Draw the line per task — Ten tasks with their typical position, and your decision for each one.
- The data gate — What may never be pasted in, decided before you are in a hurry.
- Prompts that hold up — Prompt anatomy, guardrail phrases, and a log for the outputs you kept.
- Literature and citations — The fabricated-reference problem, the signs, and the verification that ends it.
- Code and analysis support — The checks that stand between generated code and a wrong result.
- Writing and language support — Where polish becomes generation, and what to re-check after any edit.
- Verify what you keep — One verification system, by output type, with the evidence to keep.
- Build the disclosure — A statement skeleton, the threshold test, and where it belongs.
- Accountability and self-audit — The oversight log, the ethics questions, and the bias check.
- Your standing policy — Decide once, in calm conditions, what you permit yourself on the next project.
Swipe cards — the rules, formulas and phrasings worth keeping beside you, on one page to cut out.
The Logs & Disclosure workbook (Excel / Google Sheets)
- Policy Register: the rules that bind you, quoted, with a re-check date
- Data Gate: what may and may not be pasted in, and on whose authority
- Use Log: every use behind material you kept, and your review of it
- Verification: what you checked, against what, with a flag for anything kept unverified
- Disclosure: the statement, where it appears, and a check that it covers every disclosable use
Look inside
Low-resolution, watermarked previews of four of the 16 pages.
Who it's for
- Students and researchers who already use these tools and want their use to be defensible.
- Anyone facing a disclosure question on a thesis, a manuscript or an ethics form.
It endorses no tool and names none. It is a method for finding the rules that apply to you and keeping the record they require.
From the author
Companion to The AI Research Assistant Workbook (Mastering Research Series), by Dr. Rafiq Muhammad, MD, PhD.
The kit is the worksheet layer; the workbook adds the method, the worked examples and the field notes behind each step.
Frequently asked questions
Does it tell me what is allowed?
No — your institution, ethics approval, funder and target venue do, and they differ. The kit captures those rules in their own words and holds your decisions against them.
Will it name which tools to use?
No. It works in categories rather than brands, so it stays correct as products change, and it takes no position on any vendor.
Is disclosure always required?
No, and the threshold sheet is there for exactly that question. Language correction is usually treated differently from generated content — but the policy that binds you decides, not the kit.
Is this an anti-AI kit?
No. It assumes responsible use and builds the record that makes it defensible: what you used, what you verified, and what you told people.
What formats do I get?
One ZIP download: the 16-page kit as PDF in both US Letter and A4, plus The Logs & Disclosure workbook as an Excel workbook that also opens in Google Sheets.
Can I fill it in on screen?
Yes. Annotate the PDFs in any PDF reader, or print them. The workbook works in Excel or Google Sheets.
How do I get the files?
Straight after payment you land on a download page, and we email you the same link. The link works for 14 days and up to ten downloads.
I lost my download link. What now?
Use the “Lost your link?” form on this page with the email address you used at checkout and we will send a fresh link.
Can I get a refund?
Yes, within 14 days if the files cannot be downloaded or opened. Download access ends when a refund is issued.
Can my lab or department buy it?
The kit is licensed to one person. For a lab, department or library, use the enquiry form on the <a href="/tools/journal-clock/for-organisations/">Journal Clock for organisations</a> page.
Licence and refunds
One purchaser, personal academic use: print and annotate freely; please don't share, resell or upload the files to shared drives or course sites. Refund on request within 14 days if the files cannot be downloaded or opened. Full terms.
Lost your link?
Enter the email address you used at checkout and we'll email a fresh download link.
Other kits
- Sample-Size Justification — a computed sample size, a sourced effect size and the justification paragraph.
- Scoping Review Protocol — a search log, screening decisions, a charting form and the flow numbers.
- Data Cleaning & Codebook — a cleaning log, a missing-data record and a codebook for an analysis-ready dataset.
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